About Us
Contract Administration is a department within the Vice President for Business Adminstration division. The department ensures compliance with all rules and regulations including the State of Texas and TAMU System.
The Contract Administration Office is tasked with the responsibility of preparing and documenting WTAMU's written delegation of authority, in conjunction with the Office of Research and Compliance for contract administration. This document is reviewed on an annual basis with updates made as needed and reviewed by TAMU System.
Written contracts shall be executed whenever WTAMU enters into a binding agreement with another party that involves any stated or implied consideration.
Contracts are construed to include but not be limited to, the following: purchase orders, service agreements, cooperative agreements, memoranda of understanding, interagency contracts, grants loans, easements licenses, leases, and permits, and amendments, modifications, and extensions of those contracts. Other parties include, but are not limited to: federal, state and local governmental agencies, non-profit organizations, business entities (such as corporations or partnerships), and individuals.
A contract or request for a contract (which may consist of a contract provided by another party) may originate from and be recommended by one of the following: Contract Administration, a principal investigator, department head, dean, vice president, or the president.
Mission Statement
The Mission of Contract Administration office is to provide timely, accurate, and courteous assistance to the WTAMU community for all its contracting needs and compliance. This is done by efficiently managing contracts, minimizing risks, and ensuring compliance thereby enhancing the quality and effectiveness for the University. Maintaining the highest level of customer service, ethics and integrity is always a priority.
The Contract Administration office has the responsibility for review and approval of contracts/agreements prior to a contract being signed by the appropriate West Texas A&M officer with delegated authority. The department is subject to the President’s Delegation of Authority and the TAMU System Policy and the rules and regulations of the State of Texas. The Contract Administration office will collaborate with the Chief Information Officer and the IT department on any contract that uses or requires technology.
Please refer to links listed below for further information specific to contract procedures:
SAP 25.07.99.W1: Contract Administration
Enhanced Contract Monitoring Procedure
Contracts are construed to include but not be limited to, the following: purchase orders, service agreements, cooperative agreements, memoranda of understanding, interagency contracts, grants loans, easements licenses, leases, and permits, and amendments, modifications, and extensions of those contracts. All contract review requests should be routed through email to (insert link to contracts@wtamu.edu) along with all documents to be reviewed.
Approved Form Agreements