The purpose of the procurement card program is to provide University employees with a more efficient way to purchase day-to-day supplies. The use of the procurement card is not intended to avoid or bypass appropriate purchasing procedures set forth by the State of Texas. To obtain a procurement card, complete the Procurement Card Application and submit to procard@wtamu.edu
Reminder: Reporting dates are from the 4th of the month to the 3rd of the following month with the exception of August and September.
Transaction Allocation Schedule
| Month | Due Date |
|---|---|
| August 2023 | Year End - Due Thursday 8/24 by NOON! No Exceptions!! |
| September 2023 | Monday October 9 @ 5:00 pm |
| October 2023 | Thursday November 9 @ 5:00 pm |
| November 2023 | Thursday December 7 @ NOON !! NO Exceptions! Christmas Break! |
| December 2023 | Wednesday January 10 @t 5:00 pm |
| January 2024 | Thursday February 8 @ 5:00 pm |
| February 2024 | Thursday March 7 @ NOON!!! NO EXCEPTIONS!! Spring Break! |
| March 2024 | Tuesday April 9 @ 5:00 pm |
| April 2024 | Thursday May 9 @ 5:00 pm |
| May 2024 | Friday June 10 @ 5:00 pm |
| June 2024 | Wednesday July 11 @ 5:00 pm |
| July 2023 | Wednesday August 16 @ NOON!!! No Exceptions!! |
Training and Reference Material
Cardholder Allocation Guide - provides instructions for cardholders to allocate monthly charges
Procurement Card Procedure Manual
Level Manager Guide - Allocation information for approvers
Instructions for the Texas Comptroller Website for Vendor Status Checks – provides instructions for cardholders to verify vendor status. These procedures are required as of March 4, 2023 for purchases $500 or more
Websites
HUB Vendor Website - https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do
State Object Code Website - https://fmcpa.cpa.state.tx.us/fiscalmoa/search.jsp
Vendor Hold Search - https://fmcpa.cpa.state.tx.us/tpis/servlet/TPISReports?step=1
Citibank Allocation Website – https://www.globalmanagement.citidirect.com/
Procurement Card Forms
Membership Dues/Fees Justification
ProCard Exception Form – Goods had not been received at time of transaction allocation
Required Documents Confirmation Form
Tax Exempt Form - State of Texas Tax Exemption Form
Prohibited Purchases
Splitting Purchases are strictly prohibited. Contact Purchasing for assistance.
Travel
Donations
Contact
Procurement Card Coordinator
806-651-2099