The purpose of the procurement card program is to provide University employees with a more efficient way to purchase day-to-day supplies. The use of the procurement card is not intended to avoid or bypass appropriate purchasing procedures set forth by the State of Texas. To obtain a procurement card, complete the Procurement Card Application and submit to the Purchasing office.
Reminder: Reporting dates are from the 4th of the month to the 3rd of the following month with the exception of August and September.
Transaction Allocation and Log Due Dates - Dates are Subject to Change
| Month | Due Date |
| August 2020 | Year End - Due Thursday 8/27 by NOON! No Exceptions!! |
| September 2020 | Thursday October 9 @ 5:00 pm |
| October 2020 | Thursday November 8 @ 5:00 pm |
| November 2020 | Thursday December 10 @ NOON !! NO Exceptions! Christmas Break! |
| December 2020 | Friday January 8 @t 5:00 pm |
|
January 2021 |
Wednesday February 10 @ 5:00 pm |
| February 2021 | Wednesday March 10 @ NOON!!! NO EXCEPTIONS!! Spring Break! |
| March 2021 | Thursday April 8 @ 5:00 pm |
| April 2021 | Monday May 10 @ 5:00 pm |
| May 2021 | Tuesday June 9 @ 5:00 pm |
| June 2021 | Thursday July 8 @ 5:00 pm |
| July 2021 |
Monday August 9 @ 5:00 pm |
Training and Reference Material
Cardholder Allocation Guide - provides instructions for cardholders to allocate monthly charges
Citibank ProCard Procedure Manual- information about procurement card rules and regulations
Level Manager Guide - information for departmental secretaries and department heads for allocations
Training Dates
Please RSVP to mscantling@wtamu.edu
| Date | Time | Location |
| All Dates TBD Due to Covid-19 | As needed | Business Office Conference Room |
Websites
Information regarding Vendors on Hold with the State of Texas - for procard purchases over $500.00
https://mycpa.cpa.state.tx.us/tpasscmblsearch/ - HUB Vendors List
Citibank Allocation Website - Monthly allocation Website
Procurement Card Forms
ProCard Exception Form - received all goods except the following items
Tax Exempt Form - State of Texas Tax Exemption Form
Prohibited Purchases
Purchases over $5000.00 are not allowed & splitting orders are strictly prohibited. Contact Purchasing for assistance.
Travel
Donations