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The purpose of the procurement card program is to provide University employees with a more efficient way to purchase day-to-day supplies. The use of the procurement card is not intended to avoid or bypass appropriate purchasing procedures set forth by the State of Texas. To obtain a procurement card, complete the Procurement Card Application and submit to the Purchasing office. 

Reminder: Reporting dates are from the 4th of the month to the 3rd of the following month with the exception of August and September.

Transaction Allocation and Log Due Dates - Dates are Subject to Change

Month  Due Date
August 2020 Year End  - Due Thursday 8/27 by NOON! No Exceptions!!
September 2020 Thursday October 9 @ 5:00 pm
October 2020 Thursday November 8 @ 5:00 pm
November 2020 Thursday December 10 @ NOON !! NO Exceptions! Christmas Break!
December 2020 Friday January 8 @t 5:00 pm

January 2021

Wednesday February 10 @ 5:00 pm
February 2021 Wednesday March 10 @ NOON!!! NO EXCEPTIONS!!  Spring Break!
March 2021 Thursday April 8 @ 5:00 pm
April 2021 Monday May 10 @ 5:00 pm
May 2021 Tuesday June 9 @ 5:00 pm
June 2021 Thursday July 8 @ 5:00 pm
July 2021

Monday August 9 @ 5:00 pm

Training and Reference Material

Cardholder Allocation Guide - provides instructions for cardholders to allocate monthly charges

Citibank ProCard Procedure Manual- information about procurement card rules and regulations  

Level Manager Guide - information for departmental secretaries and department heads for allocations

 

Training Dates

Please RSVP to mscantling@wtamu.edu

Date Time Location
All Dates TBD Due to Covid-19 As needed Business Office Conference Room

 

Websites  

Information regarding Vendors on Hold with the State of Texas - for procard purchases over $500.00

https://mycpa.cpa.state.tx.us/tpasscmblsearch/  - HUB Vendors List

Citibank Allocation Website - Monthly allocation Website

 

Procurement Card Forms

ProCard Exception Form - received all goods except the following items

Tax Exempt Form -  State of Texas Tax Exemption Form

Gift Card Purchase Form 

Missing Receipt Form

 

Prohibited Purchases

Purchases over $5000.00 are not allowed & splitting orders are strictly prohibited. Contact Purchasing for assistance. 
Travel
Donations

Contact 

Mickie Scantling - Procurement Card Administrator
(806)651-2099
mscantling@wtamu.edu