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Sponsored Billing

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Tuition & Fees
Cost of Attendance
Billing
Sponsored Billing
Tuition Refund Policy

Tuition Plans

ACE students can order their books 10 days before classes begin. Books are ordered through the University Bookstore website using the "Financial Aid" re-approved payment option. Sponsored billing payments may not be applied until after the census date.

ACE covers the remaining balance of mandatory tuition and fees after all grants and scholarship funds have been applied. All funds must be reviewed for compliance with Student Financial Aid regulations.

ACE45: ACE Students with less than 45 post-high school college hours.

Tuition is calculated at the Amarillo College rate determined by the ACE office.
Any amount not covered by ACE, scholarships, and grants is the student's responsibility.

Texas Guaranteed Tuition Plan

Students on this plan must bring their account card to the Business Office where a copy is made for our files. Every semester, the student must call, come by our office, or email their request with their full name, TGTP account number, and University ID to request that this plan be applied to their University Balance. Students and parents MUST provide their student's TGTP account number. A copy of the TGTP card must be provided for the first semester the student chooses to use this benefit.

We are not permitted to use the account without a specific semester by the account holder. Please notify our office each time you would like to use your TGTP account as soon as early as possible. We recommend that you notify us as soon as you have been billed for the semester, and that you check your balance regularly. Most of our students run out of benefits before they complete all of their required course work. Once a student runs out of semesters, but has hours left, TGTP will not pay term fees such as Rec Sports and Health. They may also choose not to cover other mandatory fees for the semester.

Texas Tuition Promise Fund

Every semester, students must submit a request with their full name and University ID for the plan to be applied. We are not permitted to use the account without a specific semester specified by the account holder. Parents must release the funds before the student or parent request that these funds be applied to the student account.

Please notify our office if you have questions for using your TTPF account. Most of our students run out of benefits before completing all of their required coursework.

Please be advised: TTPF units are a specified dollar amount as per the TTPF website. A unit will not cover one semester credit hour. Please be sure to authorize the number of units you intend to utilize. Each term will be covered using as many units needed unless the number of units is specified.

Sponsor Billing FAQs

Do sponsorships pay entire bill?

There is never a guarantee that your bill will be paid in full with sponsored billing. Each type of sponsored billing has limits set forth by the agency that provides the sponsorship. We strongly encourage students to check their account through Buff Advisor by clicking on View Account and Make Payments, then clicking on the blue link in the YELLOW ALERT BAR, and then clicking the white VIEW ACTIVITY button.

Please be advised that a sponsor may choose not to honor their agreement after they have been invoiced by our office. A letter of credit/promissory note is only a promise of payment from a sponsor, and the promise of payment is applied when the letter is received in our office. Our office invoices a sponsor after the census date. If a sponsor chooses not to pay part or all of the agreed amount, the sponsorship will be adjusted and any amount owed will be the responsibility of the student.

Balance after sponsorship paid?

At the start of the term, promise of payment is posted on the student account in the amount stated in the letter of credit/promissory note, unless a sponsor has specifically stated that they will only cover specified tuition and or fees. After the census date for the semester has passed, sponsored billing agencies are billed the full amount of the letter of credit/promissory note. Sponsorships that utilize Ed Assist traditionally only cover tuition up to the amount of the student's full bill. These sponsorships may pay some fees or no fees. Any amount not covered is the responsibility of the student.

If the sponsored billing agency determines that they will not cover the total charges invoiced by WTAMU, WTAMU must reduce the amount of the payment not paid by the sponsored billing agency. We will notify students by Buff Email if their sponsor has paid less than the amount invoiced when payment is received. We strongly encourage sponsored billing students to check their account regularly and often throughout the semester.

Employer Tuition Reimbursement

Tuition reimbursement is not sponsored billing. Tuition reimbursement requires the student to complete the course and submit the cost of attendance to their employer along with the course grade.

Will WT bill my employer?

Sponsorships are setup initially using the New Sponsor Authorization form, which outlines exactly what classes and/or other charges a sponsor will cover and for what period of time. Once the sponsor is established with an account, WT will credit the student account according to the terms of the authorization and then will bill that sponsor for all eligible charges after the census date each term. We will include an invoice showing what charges we are asking the sponsor to pay, a copy of the student's actual schedule & statement so the sponsor can see ALL charges and ALL credits issued to that student's account (including payments & financial aid), and a copy of the authorization letter that the sponsor provided to WT.

Setting up sponsored billing

You or your sponsor must submit a promissory note or letter of credit to our office. The letter must include: (please see New Sponsor Authorization form for more information.)

Agency's name
Student's full name
Semester(s) the letter covers
Amount approved if the agency sets a limit
Specific courses the agency will cover if the agency sets a limit
Specification of tuition and fees that will be covered, including Education on Demand and online courses
Instructions on how WTAMU must invoice the sponsor
Deadline for submission of invoice
Terms and conditions for sponsored billing agreement

Please be advised: Sponsor payments must be made to West Texas A&M University using ACH or check. Credit card payments cannot be processed for Sponsored Billing payments unless the sponsor comes to the Business Office in person (no phone payments.)

Submitting Letter of Credit/ Promissory Note

You may utilize the following options:

Bring your letter to our office after you have written your ID number in the upper right hand corner.
Scan and email, or forward the PDF of your letter to sponsorbill@wtamu.edu, from your Buff email. You must include your full name and ID number every time.

Letters of credit/promissory notes received after the payment deadline will be applied but students will not be excused from late fees incurred.

New sponsors should complete the New Sponsor Authorization Form at least 2 weeks prior to the payment deadline for the upcoming term by following the instructions found therein.