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Circulation: Frequently Asked Questions

WTAMU Faculty, Staff, and Students

West Texas A&M University students, faculty, staff, and retirees are automatically registered for a Cornette Library card since they are a part of the University's computer database. You must obtain a Buffalo Gold Card which serves as a library card for Cornette Library. It must be presented each time you check out materials.

For students, your Library registration expires at the end of the semester in which you are currently enrolled. Books should be returned before the end of each semester.

Library registrations for faculty, staff, and retired faculty/staff do not expire until you discontinue your affiliation with the University.

WTOnline students who do not come to campus and who do not plan to come to campus will be issued special distance education library cards. WTOnline students who have been issued Buffalo Gold Cards will use that card as their library card.

WTAMU dependents (spouses and children) qualify for library privileges, but will need to fill out a library application form. Your Buffalo Gold Card serves as your official library card and must be presented each time you check out materials.

Texas Residents

Persons who present at the Circulation Desk will receive a temporary library card upon completion of an application form.

Friends of the Cornette Library

Members of the Friends of the Cornette Library who are not students, faculty, staff, or retirees will also receive a special "Friends" card upon completion of an application form. Various levels of membership ranging from a minimum of $25 to $1000 annually are available with associated levels of check-out privileges.

Destination WT Students

Amarillo College, Clarendon College, Frank Phillips College and South Plains University students who have committed to transfer to West Texas A&M University after earning their associates degree are eligible for a Temporary Cornette Library card. Students must present their student ID card when they register at the Circulation Desk.

All library materials are checked out at the Circulation Desk. Questions about the location of materials in the Library can be answered at the Circulation Desk. Questions about searching the Online Catalog, as well as other research questions, should be directed to the Reference Librarians at the Reference Desk located near the computers on the first floor.

Materials that Can Be Checked Out

Loan Collection
All books in the Loan Collection located on the first and second floors of the northeast corner of the Library may be checked out. Library of Congress call numbers beginning with A-L are located upstairs and those beginning with M-Z are located downstairs.
Course Reserves
Course Reserves must be checked out even though some of them can only be used in the library for two hours. Some reserve items may be checked out for 1 day, 3 days, or 7 days. They cannot be renewed and must be returned to the Reserve book drop in the west end of the Circulation Desk.
Instructional Resource Center (IRC)
Most of the books in the IRC Collection may be checked out. This collection consists of books and learning resources that have been adopted by the State of Texas for instructional purposes in Texas public school grades K through 12. The IRC Collection is located in the extreme southwest corner of the first floor of the Library. Assistance with this collection may be obtained from the Reference Librarians and/or the IRC Director whose office is located in the hall near the IRC Collection.
Oversize Collection
Since these books are exceptionally large they are kept on Loan shelves at the end of the Z section on the first floor. They are located in the northeast corner of the library and may be checked out.
Paperback Collection
Books in the Paperback Collection may also be checked out. These books are located on the first floor west of the Circulation Desk and the Youth Collection.
U.S. and Texas Government Documents
Cornette Library is a depository for government documents. All of these materials may be checked out unless they have been stamped "Non-Circulating." This collection is located in the southeast corner on the second floor of the library. Questions regarding these items should be directed to the library staff at the Documents Desk located near this Collection and/or the Reference librarians at the Reference Desk on the first floor.
Youth Collection
The Youth Collection is located on the first floor of the Library just west of the Circulation Desk. All books in this collection may be checked out.

Materials That Cannot Be Checked Out

Reference materials located in the southeast corner of the first floor of the Library may not be checked out. Likewise Periodicals, which are located in the northwest corner of the second floor of the Library, may not be checked out. Other materials that do not circulate include Special Collections items, non-circulating government documents, and some Course Reserves. Exception: WTAMU Faculty, TA's, GA's and PTI's may check out Current and Bound Periodicals at the Circulation Desk.

Renewing Your Items

Instructions

  1. Go to My Library Account (opens in a new window)
  2. If not already logged in, please select you status and log in using
    Students
    Click on WT Student/Faculty/Staff. Enter your Buff Advisor username and password.
    Faculty & Staff
    Click on WT Student/Faculty/Staff. Enter your network login credentials.
    Dependents
    Click on Registered Guest. Enter your 9 digit barcode number and password. If you are a new user, enter the generic password given to you by Circulation Staff and then change your password once you are logged in.
    Friends or temporary card holders
    Click on Registered Guest. Enter your 13-digit barcode number (without the A) and password. If you are a new user, enter the generic password given to you by Circulation Staff and then change your password once you are logged in.
  3. Once logged in, select "LOANS" to see the items you have checked out
  4. Click on "RENEW"
  5. Remember to log out once finished by clicking on your name in the top right and choosing "SIGN OUT"

Problems

  • Your books do not renew -- they may have been already renewed the maximum number of times.
  • If there are no check boxes -- your account is blocked. The nature of the block is described in the "Blocks on Your Account" section.

You will need to phone the Circulation Desk at (806) 651-2223 for assistance clearing the blocks.

During hours that the library is open, call (806) 651-2223 and ask the staff to renew your books.

You may also renew your books at the Circulation Desk when you are in the library. You must have your Buffalo Gold Card, your Friend's library card, and/or your driver's license with you. If your books are overdue, you will need to have them with you.

Renewal Limits and Checkout Period

Please check out our Overview page for renewal limits and checkout periods.

Note:

  • Your books will automatically renew until you run out of renewals.
  • You may not renew if you have outstanding fines of $5.00 or more.
  • After library materials have been renewed the maximum number of times, they must be returned to the Library.
  • Students cannot renew their books beyond the end of the semester.
  • Thesis students must make special arrangements to keep their library materials beyond the end of the semester (i.e., May 15, Aug. 15, and Dec. 15).
  • Current magazines and journals checked out to WTAMU faculty may be renewed by telephone a limited number of times.
  • Reserve and Course Reserve materials may not be renewed.
  1. Go to My Library Account (opens in a new window)
  2. If not already logged in, please select you status and log in using
    Students
    Click on WT Student/Faculty/Staff. Enter your Buff Advisor username and password.
    Faculty & Staff
    Click on WT Student/Faculty/Staff. Enter your network login credentials.
    Dependents
    Click on Registered Guest. Enter your 9 digit barcode number and password. If you are a new user, enter the generic password given to you by Circulation Staff and then change your password once you are logged in.
    Friends or temporary card holders
    Click on Registered Guest. Enter your 13-digit barcode number (without the A) and password. If you are a new user, enter the generic password given to you by Circulation Staff and then change your password once you are logged in.
  3. Once logged in, select "LOANS" to see the items you have checked out
  4. Remember to log out once finished by clicking on your name in the top right and choosing "SIGN OUT"

When you find a book in the online catalog that is checked out to someone else, you may "place a hold" on that book -- that is, ask the Library to hold the book for you at the Circulation Desk when it is returned so that you will be the next person to get it. This service is only available for books which are checked out. You cannot place a hold on a book that is listed in the online catalog as available.

  1. Look up the item in the online catalog
  2. From the Brief or Full Record screen for the book you are interested in, click on the Sign-in link
  3. Log in using the access method for your patron group:
    Students
    Click on WT Student/Faculty/Staff. Enter your Buff Advisor username and password.
    Faculty & Staff
    Click on WT Student/Faculty/Staff. Enter your network login credentials.
    Dependents
    Click on Registered Guest. Enter your 9 digit barcode number and password. If you are a new user, enter the generic password given to you by Circulation Staff and then change your password once you are logged in.
    Friends or temporary card holders
    Click on Registered Guest. Enter your 13-digit barcode number (without the A) and password. If you are a new user, enter the generic password given to you by Circulation Staff and then change your password once you are logged in.
    Note: You must login to see the Request button.
  4. Click the Request button in the “Get It” area of the screen
  5. In the white Details box, click on the available drop down boxes to choose Material Type, Terms of Use, Not Needed After date. You can also leave a Comment here
  6. Then click Request

Your request has now been placed. The system will tell you your place in the Request Queue. If you are the only patron who has placed a Hold Request on the title then your place in the queue will be 1.

Click on Refresh Services List to get back to the main page for the item. Note that your request does not show yet. In order for the request to show on this page, you must refresh the webpage.

Circulation will call and/or e-mail you when the book has been returned and will hold the book for you for 10 days at the Circulation Desk.

Remember to log out by clicking on your name near the top right side of the page.

Any student, faculty, or staff member at West Texas A&M University may recall a book that is currently checked out by another patron.

Instructions

  1. Pick up the Recall Form from the Circulation Desk
  2. Complete the form
  3. Turn it into the Head of the Circulation Unit

Fine Print

  • The item will only be recalled after the original patron has had the book for a minimum of two (2) weeks.
  • The Head of the Circulation Unit will notify the original patron that the book must be returned within five (5) days or it will be treated as overdue.
  • A fine of $1.00 per day will be charged if the original patron fails to return the book. The fine will begin on the sixth (6th) day following the date that the patron received the notice.
  • The recalled item will be checked out to the patron initiating the recall for a period of two (2) weeks only if the initial patron still needs the book. Otherwise the check out period will be 21 days for students or staff and 120 days for faculty.

Note: Certain circumstances may prohibit strict enforcement of this policy.

Fines

  • The fine for overdue materials is $.10 per day for each item
  • Fines for non-circulating items are $1.00 per day for each item
  • Fines for Course Reserve materials vary based on the loan period
    • 2 hour in-library loan - 15 cents per hour
    • 1 day, 3 day, 7 day long - $1.00 per day - no grace period
  • Maximum fine - $18.00
  • Interlibrary Loan Fines - Accrue at $1.00 per day, excluding weekend days
  • Lost book procedures and fines

Fines are charged for each day that the Library is open. Overdue items that are returned when the Library is closed may be deposited in one of the "book drops" in the wall near the front (east) entrance or in the wall near the loading dock at the northwest corner of the building. The fine will stop accumulating on the day the materials are left in the "book drop" and may be paid when the library is open.

Responsibility

You are responsible for returning or renewing library materials by the date they are due. Any overdue item is subject to fines. When library materials are 5 days overdue a courtesy reminder will be emailed to you. Failure to receive this notice in no way relieves you of the obligation to return the materials and/or pay the associated overdue fines.

Payment

Payment is made at the Circulation Desk by cash, check, , or credit/debit card. Only MasterCard, Visa, Discover, and American Express cards are accepted in the Library. Credit card payments may be made online. Check cards are also accepted if they are associated with one of the four credit card companies mentioned above.

Penalties

Unpaid fines or overdue materials from the Cornette Library will block your borrowing privileges. Unpaid fines and overdue, lost, or damaged items will also prevent you from getting your transcript and/or from registering for classes. See for more details.

Lost Library Materials

If you lose a book, you are responsible for paying the replacement cost of the book as well as any overdue charges that might have accrued. The replacement cost includes the current market price of the library materials plus a $10 processing fee.

Damaged Library Materials

If you damage a book, you are responsible for payment of all fees associated with the repair or replacement of the material as determined by the library staff. Damage fees range from $5.00 to the replacement cost of the materials. The replacement cost include the current market price of the library materials plus a $10 processing fee.

Payment

Payment is made at the Circulation Desk by cash, check, , or credit/debit card. MasterCard, Visa, Discover, and American Express cards are accepted in the library. Credit card payments may be made online.

Delinquent Accounts

Failure to pay for materials that have been lost or damaged will result in administrative restrictions being placed on your transcript. Until payment is received your ability to enroll may be blocked as well as your access to financial assistance. After 180 days, if no payment has been received, the account will be referred to a credit bureau for collection procedures.

Unpaid fines and overdue, lost, or damaged items will not only block your library borrowing privileges, but also block your University records, preventing you from getting your transcript and/or registering for classes.

An "administrative hold" will be placed on your overall WTAMU record if your library account becomes delinquent. Among the reasons your account could become delinquent are:

  • Excessively overdue books or other library materials
  • Outstanding fines, fees, or replacement costs associated with lost, damaged, or overdue library materials

When an administrative hold is placed on your account, you are unable to:

  • Register for classes
  • Receive financial aid
  • Obtain a transcript
  • Pick up your diploma

If no payment is received in 180 days, your delinquent account will be referred to a credit bureau for collection.

Come to the circulation desk for help.

The book may be:

  • Checked out
  • Temporarily Located at:
    • Sorting Shevles
    • Bindery
    • Mending Room
  • Missing or Lost
Buffalo Gold Card example

The WT's Buffalo Gold Card serves as both a library card for students, faculty, staff, retired faculty, and retired staff as well as a debit card for using the photocopiers and microform reader-printers in the Library.

You can add money to your Buffalo Gold card at the Circulation Desk on the main floor of the library. You must have your card with you, and may use cash, check, or credit cards. There is no limit to the amount of money which can be deposited.

Other locations and methods are also available around campus for you to make a deposit to your Buffalo Gold card.

Visitors not affiliated with WTAMU may purchase a guest card at the Circulation Desk in order to make photocopies. The cost of the card itself is $1.00 and you will need to deposit additional money in order to make photocopies. This deposit may be made at the Circulation Desk.

Copies are 9 cents per page, plus tax.

Students, faculty, and staff may borrow from other state and regional libraries with a TexShare card. These cards allow WTAMU library card holders to check books out while visiting other libraries.

Important:

You must abide by the circulation policies of the lending library and return the books you borrow to the lending library yourself.

Please Note:

These privileges are only granted to currently enrolled students, current faculty and staff, and to WTAMU's retired faculty and staff. Dependents and Friends members are not eligible for this service. Destination WT card holders are also not eligible for this service from the Cornette Library, but may be eligible from their home libraries.

Most public, junior college and higher education libraries in Texas are members of TexShare, as are most of the libraries of the Harrington Library Consortium. To use one of the TexShare member libraries, register for the at the Circulation Desk. You may also fax your application form PDF to 806/651-2213.

The primary function of Circulation Desk is to check out library materials to patrons, to process those materials on their return, and then to re-shelve them in the appropriate location in the Library.

Circulation staff also:

  • Maintain the library's patron database. Everyone associated with the University (faculty, staff, students, etc.) is automatically entered into the library's database from the University's records. When you change your name or address at either the Registrar or Personnel Services, you will be automatically updated with us as well.
  • Process . If you need to use another library, check with Circulation about your options.
  • Collect fines for overdue, damaged, and/or lost library materials, and other fees. If you have a delinquent library account, an administrative hold is placed on your record in the University's database. Failure to clear the delinquent account will result in referral of the account to a credit bureau for collection procedures.
  • Maintain the Course Reserve collection, a closed stack (restricted access) area in circulation, and Electronic Course Reserves (E-Reserves). You may search for items that are reserved by searching the online catalog.
  • Maintain the photocopier, which is located on the first floor of the library. Instruction on the use of and/or service of the photocopier is available from Circulation staff.
  • Re-shelve the Loan, Youth, Paperback, New Books, and Featured Books collections.
  • Collect membership fees for Friends of the Cornette Library. Patrons not associated with the University may join the Friends and receive a library card.
  • Collect Lost & Found items. Personal items that have been left in the library are given to the Circulation staff. Each Friday these items are taken to the University Police (UPD).
TexShare logo

A TexShare reciprocal borrowing card entitles the holder to borrow materials when visiting other TexShare libraries. Schools of Medicine and Law may choose to limit loans.

TexShare was established by the higher education institutions in Texas to allow participating libraries to provide reciprocal borrowing privileges for faculty, emeritus faculty, students, and staff of any participating TexShare institution.

Qualifications

To qualify for a card you must be eligible faculty, emeritus faculty, a currently enrolled student, or an eligible member of WTAMU's staff. You must be in good standing with the institution. Dependents are not eligible.

To obtain a card, fill out an application form at the Circulation Desk. There is no charge. By signing the application, you agree to observe the regulations of the lending library from which you borrow materials.

You can find a TexShare library near you on the TexShare Web Page

Other Libraries

The Cornette Library also accepts TexShare Cards from participating TexShare institutions. Patrons obtain the TexShare Card from their participating institution, present it at our Circulation Desk, and complete required applications to receive a temporary WTAMU library card.

Expiration

TexShare cards expire as follows:

WTAMU Faculty, Emeritus Faculty, Staff
August 31 of year in which issued
WTAMU Students
End of the semester in which they are currently enrolled - May 15, August 15, and December 15
Cards from Participating Institutions
determined by issuing library

Returning Borrowed Materials

Borrowed materials must be returned within the loan period to the lending institution, NOT to Cornette Library. The patron may return the materials in person or by first class, insured mail. The patron is responsible to the lending institution for costs associated with postage and/or lost or damaged materials. Cornette Library has the right to place administrative holds on WTAMU records for materials that are not properly returned to the lending library

Revocation of Privileges

TexShare borrowing privileges may be revoked at any time by the Cornette Library or withheld by the lending library. Should this privilege be revoked, the card must be surrendered.

We are a Federal Depository Library