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Faculty Standard Operating Procedures

Academic and Research Environmental Health and Safety Rules and Standard Operating Procedures and Forms

The West Texas A&M University Academic and Research Environmental Health and Safety Program (AR-EHS) supports the A&M System purpose by establishing a campus community-wide culture of environmental protection and health safety. The program establishes both required and best management practices to provide a safe working environment for campus community members, the public, and environmental protection. The Academic and Research Environmental Health and Safety Program is designed to meet the specific environmental, health, and safety protection challenges and requirements for the academic and research community at WTAMU.

AR-EHS supports all university academic and research components. For non-academic and/or non-research EHS needs, please contact the Environmental Health and Safety Office at 806-651-2134.

Each of the Rules and Standard Operating Procedures and any associated forms are posted below. Please see 24.01.01.W1.01AR for a full program overview.

West Texas A & M University rules and procedures must be reviewied in conjunction with related System Policies and System Regulations.  For additional information, please visit West Texas A&M Univeristy Rules and Procedures.

For questions, please contact Chandini Revanna (806-651-2740) or April Swindell (806-651-2770).

Rules:

15.01.01.W1  Research Grants and Contracts
15.01.03.W1  Financial Conflict of Interest in Research
15.02.99.W1  Export Controls
15.99.01.W1  Use of Human Subjects in Research
15.99.03.W1  Ethics in Research, Scholarship and Creative Work: Research Misconduct

Standard Operating Procedures:

24.01.01.W1.01AR WTAMU Environmental Health, Safety and Waste Management Program Overview.
24.01.01.W1.02AR WTAMU Hazard Communications Program.
24.01.01.W1.03AR WTAMU Hazardous Materials Labeling, Handling, and Segregation Procedure.
24.01.01.W1.04AR WTAMU Hazardous Materials and Hazardous Waste Identification Procedure.
24.01.01.W1.05AR WTAMU Satellite Accumulation Procedure.
24.01.01.W1.06AR WTAMU Drain Disposal Procedure.
24.01.01.W1.07AR WTAMU Empty Container Procedure.
24.01.01.W1.08AR WTAMU Universal Waste Management Procedure.
24.01.01.W1.09AR WTAMU Source Reduction and Waste Minimization Plan.
24.01.01.W1.10AR WTAMU Small Quantity Generator Procedure.
24.01.01.W1.11AR WTAMU Ventilation Control and Atmospheric Release Procedure.
24.01.01.W1.12AR WTAMU Federal and State Threatened and Endangered Species Policy.
24.01.01.W1.13AR WTAMU General Sanitation Procedure.
24.01.01.W1.14AR WTAMU Thermal Stress Prevention and Management Procedure.
24.01.01.W1.15AR WTAMU Bloodborne Pathogens Exposure Control Plan.
24.01.01.W1.16AR WTAMU Asbestos Management Procedure.
24.01.01.W1.17AR WTAMU Mobile and Heavy Equipment Management Procedure.
24.01.01.W1.18AR WTAMU Laboratory Safety and Health Management Procedure.
24.01.01.W1.19AR WTAMU Reproductive Risks Procedure.
24.01.01.W1.20AR WTAMU Radiation Safety Procedure.
24.01.01.W1.21AR WTAMU Patriot Act Procedure.
24.01.01.W1.22AR WTAMU Chemical Safety Procedure.
24.01.01.W1.23AR WTAMU Biological Safety Procedure.
24.01.01.W1.24AR WTAMU Lockout/Tagout Hazardous Energy Procedure.
24.01.01.W1.25AR WTAMU Agriculture Safety Procedure.
24.01.01.W1.26AR WTAMU Fire and Life Safety Procedure
24.01.01.W1.27AR WTAMU Personal Protective Equipment Procedure.
24.01.01.W1.28AR WTAMU Confined Space Entry Procedure
15.99.05.W1.01AR WTAMU Institutional Review Board (Human Subject Research)
15.99.05.W1.05AR WTAMU Potential Non-Compliance in the Course of Human Subjects Research
15.99.05.W1.08AR WTAMU Institutional Review Board for Human Subjects - Initial Review of Research
15.99.05.W1.09AR WTAMU Institutional Review Board for Human Subjects - Continuing Review of Research
15.99.05.W1.10AR WTAMU Institutional Review Board for Human Subjects - Amendment of Research
15.99.05.W1.11AR WTAMU Institutional Review Board for Human Subjects - Post Approval Monitoring (PAM) Procedure
15.99.05.W1.12AR WTAMU Institutional Review Board for Human Subjects - Determining Which Projects Require Review More Often Than Annually Procedure
15.99.05.W1.13AR WTAMU Institutional Review Board for Human Subjects - Unanticipated Problems and Serious Adverse Events Procedure
15.99.05.W1.02AR WTAMU Institutional Animal Care and Use
15.99.05.W1.06AR WTAMU Emergency Operations for Institutional Animal Care and Use (Vertebrate Animals)
15.99.05.W1.07AR WTAMU Potential Non-Compliance in the Course of Vertebrate Animal Care and Use Research
15.99.05.W1.03AR WTAMU Institutional Biosafety Committee
24.01.01.W1.33AR WTAMU Chemical Hygiene Plan
24.01.01.W1.30AR WTAMU Compliance Helpline
24.01.01.W1.31AR WTAMU Chemical Procurement Procedure
24.01.01.W1.32AR WTAMU Lab Inspection Procedures
24.01.01.W1.36AR WTAMU Export Controls
24.01.01.W1.34AR WTAMU Faculty Consulting, External Employment, and Conflicts of Interest
24.01.01.W135AR WTAMU Conflict of Interest in the Design, Conduct, and Reporting of Sponsored Research and Educational Activities
24.01.01.W1.37AR WTAMU KRC/PDRF Laboratory Authorization Access
24.01.01.W1.38AR WTAMU Emergency Eyewash and Shower Equipment Procedure
24.01.01.W1.39AR WTAMU Laser Safety Procedure
24.01.01.W1.40AR WTAMU Respiratory Protection Program
24.01.01.W1.41AR WTAMU Autoclave Quality Control Program
24.01.01.W1.42AR WTAMU Laundry Guidelines and Restrictions
15.99.03.W1.04AR Ethics in Research, Scholarship, and Creative Work: Research Misconduct
24.02.02.W1.01.AR Visitor Safety - Acess Control Program
24.01.01.W1.44AR WTAMU General Use for Cryogenic Liquids
24.01.01.W1.45AR WTAMU Phlebotomy Procedure
24.01.99.W1.46AR WTAMU  Select agents, controlled substances, recombinant DNA, and toxins

 

College Lab Specific Standard Operating Procedures

College of Art, Theatre and Dance

24.01.99.W1.01AT  WTAMU General Art Safety Guide
24.01.99.W1.02AT WTAMU Hot Shop: Glass Furnace and Kiln Safety
24.01.99.W1.03AT WTAMU Scene Shop

 

24.01.01.W1.01AR: WTAMU Academic and Research Environmental Health and Safety Program Overview

The Texas A&M University System strives to protect the health and safety of its faculty, staff, students, and visitors. The West Texas A&M University Academic and Research Environmental Health and Safety Program (AR-EHS) supports the A&M System purpose by establishing a campus-community-wide culture of environmental protection and health safety. The program establishes both required and best management practices to provide a safe working environment for campus community members, the public, and environmental protection. The Academic and Research Environmental Health and Safety Program is designed to meet the specific environmental, health, and safety protection challenges and requirements for the academic and research community at WTAMU. The program is directed by the Provost of Academic Affairs and administered by the Dean of the Graduate School and Research. The Associate Dean of Academic and Research Environmental Health and Safety is responsible for the program development, implementation, and oversight.  

 

24.01.01.W1.02AR: WTAMU Hazard Communications Program

The purpose of this written program is to advise and provide guidance on the employer/employee requirements of the Hazard Communication Standard (29 CFR 1910.1200), the Texas Hazard Communication Act, and the Texas A&M System Policy 24.02.02.  

 

24.01.01.W1.03AR: WTAMU Hazardous Materials Labeling, Handling, and Segregation Procedure

To establish a program for labeling containers of hazardous material. This procedure provides personnel the information necessary to alert them to the potential hazards to which they may be exposed under normal conditions of use of in foreseeable emergency.  

 

24.01.01.W1.04AR: WTAMU Hazardous Material and Hazardous Waste Identification Procedure

This procedure outlines the requirements and methods to be used to determine if a material or a waste must be classified as "hazardous."

 

 

24.01.01.W1.05AR: WTAMU Satellite Waste Accumulation Procedures

Under the Resource and Recovery Act (RCRA), regulated generators of hazardous waste are required to accumulate those hazardous wastes in designated facility "hazardous waste accumulation areas." The degree to which a generator is regulated is determined by the total monthly volumes of wastes generated or accumulated by the facility.

RCRA includes provisions for accumulating these wastes at the site of generation in a process called "satellite accumulation." These secondary accumulation areas are called Satellite Accumulation Areas (SAAs). Hazardous wastes require special handling and reporting procedures. This document outlines the requirements and best management practices (BMP) for operating an SAA.

Forms

- SAA Registration Form

- SAA Primary and Secondary Operator Contact Information Form

- SAA Weekly Inspection Form

- Sample Hazardous Waste Label

 

24.01.01.W1.06AR: WTAMU Drain Disposal Procedure

To establish a procedure for the drain disposal in accordance with the governing authorities including, but not limited to, the City of Canyon. Drain disposal for AR facilities falls into two categories: (1) laboratories that have specific exemptions, and (2) all other drains, such as those found in the Arts and other areas that do not qualify for the laboratory drain exemptions.

This procedure addresses the daily operations and activities in the laboratory, such as rinse and wash and chemicals used in process and bench experiments.

Excess chemicals and those chemicals that are not longer useable should be submitted to AR-EHS per AR-EHS-0004 Hazardous Materials and Hazardous Waste Identification Procedure.

 

 

24.01.01.W1.07AR: WTAMU Empty Container Procedure

Empty containers represent a significant waste stream on the university campus.  Containers can be regulated as hazardous waste under RCRA if they do not meet the definition of “RCRA empty.” The regulations covering management of hazardous waste stored in containers are found in 40 CFR Parts 264/265, Subpart I.  These specific requirements must be met by the university. The regulations covering the management of container residues and the definition of when residues in containers are exempt from regulation are found at 40 CFR §261.7. These regulations set out procedures for establishing a container as "empty." Since empty containers no longer contain hazardous waste, these regulations are also used to determine when containers are no longer subject to the requirements of RCRA.

 Forms

- General Waste/Material Pick-Up Form

- Empty Container Release Form

 

24.01.01.W1.08AR: WTAMU Universal Waste Management Procedure

There are many common discarded products that, when disposed of, meet the EPA definition of being a hazardous waste. These products can include antifreeze, paint and paint related materials and residue (if managed in Texas), fluorescent bulbs, pesticides, and mercury containing electrical components.

Rather than trying to manage these diverse waste streams according to the hazardous waste regulations and the regulatory burden associated with such management, the EPA has issued a relaxed set of procedure to assist in managing batteries, pesticides, and mercury containing thermostats. These wastes are labeled Universal Waste (UW). The EPA anticipates adding additional materials to the list of universal wastes in the future. If these wastes are not handled as UW then they are considered “hazardous waste” and must be handled as such.  An assessment of the waste as UW results in a significant cost savings to the university.

Forms

- Request for Universal Waste Pick-Up

- Universal Waste Satellite Accumulation Area Registration Form

- Universal Waste SAA Primary and Secondary Operator Contact Information Form

- Universal Waste SAA Inspection Form

- Universal Waste Label

 

24.01.01.W1.09AR: WTAMU Source Reduction and Waste Minimization Plan

West Texas A&M University (WTAMU) is committed to make reasonable efforts to minimize waste generated as a result of WTAMU activities and to achieve the goals set out in Governor's Executive Order AWR-92-2, Texas Waste Reduction Policy Act (1991) and other applicable requirements.

Texas Waste Reduction Policy Act (Senate Bill 1099 of 1991) requires industries, businesses, and institutions that generate hazardous waste or release toxins into the environment to prepare a Source Reduction and Waste Minimization Plan. This plan influences the activities of WTAMU. To this end, the WTAMU Academic and Research Environmental Health and Safety shall coordinate development and implementation of appropriate procedures.

 

 

24.01.01.W1.10AR: WTAMU Small Quantity Generator Procedure

The purpose of this document is to establish procedures and requirements for West Texas A&M University (WTAMU) to operate as a Small Quantity Generator (SQG) for hazardous wastes.  This procedure lists the minimum requirements for operation for a Small Quantity Generator. While many of the requirements in this procedure are not legally required for a hazardous waste generator operating as a Conditionally Exempt Small-Quantity Generator (CESQG), best management practice is to follow the requirements to the maximum extent feasible. If in any one month a facility exceeds the requirements to be classified as a CESQG, the facility must operate and meet the requirements for operation as a SQG or LQG.

WTAMU currently operates as a CESQG. It is a best management practice for WTAMU to follow the requirements for operation as a SQG to the maximum extent feasible.
 

 

24.01.01.W1.11AR: WTAMU Ventilation Control and Atmospheric Release Program

This procedure is written to ensure air quality is conducive to a productive environment for faculty, staff, students, and visitors.  This procedure advises and provides guidance for compliance with regulations that apply to all public buildings on the WTAMU campus and all WTAMU facilities.  This will help prevent occupational exposures to potentially harmful air contaminants, heat, and microbiological hazards.  

 

24.01.01.W1.12AR: WTAMU Federal and State Threatened and Endangered Species Policy

To establish a policy for West Texas A & M University (WTAMU) to meet the requirements and procedures of the Endangered Species Act (ESA) of 1973.  

 

24.01.01.W1.13AR: WTAMU General Sanitation Procedure

Provides guidelines to establish environmental conditions favorable to health.  This procedure covers drinking water and wastewater, solid waste disposal, vermin control, and general cleanliness of facilities as defined in the Texas Health and Safety Code, Title 5, subtitle A, chapter 341.  

 

24.01.01.W1.14AR: WTAMU Thermal Stress Prevention and Management Procedure

The following information is provided to assist AR WTAMU departments in developing procedures to protect students and employees from thermal stress.  This program sets forth recommended minimum requirements that need to be followed to maximize the safety of all faculty, staff, and students that may be subject to excessive heat or exhaustion.  

 

24.01.01.W1.15AR: WTAMU Bloodborne Pathogens Exposure Control Plan

The purpose of this Exposure Control Plan is to prevent or minimize the exposure of employees to bloodborne pathogens in accordance with Health and Safety Code, Chapter 81, Subchapter H, and analogous to OSHA Bloodborne Pathogens Standard.

Forms

- Hepatitis B Vaccination Statement

- Student Exposure Assessment Form

 

24.01.01.W1.16AR: WTAMU Asbestos Management Procedure

The purpose of this program is to advise and provide guidance for compliance with regulations that apply to public buildings including, but not limited to, Texas Asbestos Health Protection Rules (25 TAC 295.31-73),  EPA National Emission Standards for Hazardous Air Pollutants (40 CFR Part 61, Subpart M), EPA Asbestos Worker Protection (40 CFR 763, Subpart G), and Asbestos Disposal (30 TAC 330.136).  

 

24.01.01.W1.17AR: WTAMU Mobile and Heavy Equipment Management Procedure

This procedure is provided to inform all AR staff, faculty, and students about any workplace hazards associated with mobile equipment and heavy equipment.  The procedure develops standard operating procedure to reduce risk to employees, students, and visitors for identified hazards.  

 

24.01.01.W1.18AR: Laboratory Safety and Health Management Procedure

This procedure is provided to assist WTAMU AR Departments in meeting laboratory safety requirements to protect students, employees, and the environment as stated in A&M System Standard 24.01.04.EHS-14.   

 

24.01.01.W1.19AR: WTAMU Reproductive Risks Procedure

This procedure is provided to protect West Texas A&M University (WTAMU) employees, students, and their progeny from the adverse effects arising from the handling or exposure to hazardous materials or conditions as part of their work or academic activities.

 

 

24.01.01.W1.20AR: WTAMU Radiation Safety Procedures

WTAMU maintains strict requirements for working with sources of radiation. The radiation safety program at WTAMU protects employees, students, and visitors, as well as the public and the environment, from the harmful effects of exposure to ionizing and non-ionizing radiations. The Academic and Research Environmental Health and Safety (AR-EHS) governs the protocol and use of radioactive materials and radiation-producing devices on campus. Any faculty or staff member who desires to work with radioisotopes or radiation-producing devices must apply for and receive a permit from the AR-EHS. In addition, their employees and other employees who work with sources of radiation must receive formal training in equipment operation, safety guidelines, and emergency procedures.  

 

24.01.01.W1.21AR: WTAMU Patriot Act Procedure

In response to the events of September 11, 2001, Congress enacted the USA Patriot Act.  This act makes it a federal criminal offense for an individual to knowingly possess certain biological agents, toxins, or delivery systems in quantities that are considered to be more than reasonably needed.  The act also makes it illegal for persons from certain named countries or who meet certain background criteria to possess or have access to certain biological agents and toxins identified as hazardous by the Centers for Disease Control and Prevention. This procedure is to help identify the various substances and biological agents covered by the Patriot Act and to aid WTAMU in improving security measures.

Forms

- Statement of Eligibility to Handle Select Biological Agents or Toxins

 

24.01.01.W1.22AR: WTAMU Chemical Safety Procedure

The following information is provided to assist WTAMU AR departments in developing procedures to meet chemical safety requirements to protect students, employees, and the environment.  This program sets forth recommended minimum requirements that need to be followed to maximize the safety of all workers handling chemicals. AR-EHS has developed and placed a Laboratory Safety Training for Faculty and Staff on TrainTraq and Student Laboratory Safety Training on WTClass.

 

 

 

 

24.01.01.W1.23AR: WTAMU Biological Safety Procedure

The following information is provided to assist WTAMU AR departments in developing procedures to meet biological safety requirements to protect students, employees, and the environment. This procedure sets forth recommended minimum requirements that need to be followed to maximize the safety of all workers.  

 

24.01.01.W1.24AR: WTAMU Lockout/Tagout Hazardous Energy Procedure

This program establishes recommended minimum requirements for the lockout/tagout of energy isolating devices. It shall be used to ensure that the machine or equipment is stopped, isolated from all potentially hazardous energy sources, and locked out before energization or start-up of the machine or equipment or release of stored energy could cause injury.  When the energy isolating devices are not lockable, tagout (tagout device) may be used, provided additional training and more rigorous periodic inspections are accomplished.  When tagout is used and the energy isolating devices are lockable, full employee protection, as well as additional training and more rigorous periodic inspections, is necessary.  For complex systems, more comprehensive procedures may need to be developed, documented, and utilized.  

 

24.01.01.W1.25AR: WTAMU Agriculture Safety Procedure

The following information is provided to assist WTAMU AR departments in developing procedures to meet agriculture safety requirements to protect students, employees, and the environment.  This program sets forth recommended minimum requirements that need to be followed to maximize the safety of all workers.  

 

24.01.01.W1.26AR: WTAMU Fire and Life Safety Procedure

Fire/life safety involves numerous safety issues including fire prevention, fire suppression, and emergency evacuation/response. Fire/life safety is everyone's responsibility.  IMPORTANT: Learn how to prevent fires and respond to fires. What you learn will be invaluable.  WTAMU is committed to providing a safe environment for building occupants and emergency response personnel. WTAMU uses nationally accepted codes as guidelines for inspections, testing, and procedures.
 

 

24.01.01.W1.27AR: WTAMU Personal Protective Equipment Procedure

Personal Protective Equipment (PPE) includes all clothing and work accessories designed to protect employees from workplace hazards. Protective equipment should not replace engineering, administrative, or procedural controls for safety; it should be used in conjunction with these controls. Employees must wear protective equipment as required and when instructed by a supervisor.  

 

24.01.01.W1.28AR: WTAMU Confined Space Entry Procedure

This procedure is provided to inform WTAMU departments on procedures necessary to meet safety requirements for entry into a confined space. This procedure sets forth recommended minimum requirements that must be followed to maximize the safety of all workers entering such spaces, against known or potential hazards.  

   

15.99.05.W1.01AR: WTAMU Institutional Review Board (Human Subject Research)

The purpose of this policy and procedures document is to protect human subjects used in research at West Texas A&M University by complying with regulations specified by the Department of Health and Human Services, as well as with other ethical and professional standards for use of human subjects in research. Following these standards and guidelines will not only protect human subjects used in research, but will also protect the researcher and the university. Any substantive modifications in this document recommended by the Institutional Review Board are subject to approval by the president of the university.

-Cover Sheet

-Claim for Exemption

-Expedited Review Form

-Proposal

-Consent/Assent Forms

-IRB Determination Flow Chart

-IRB Closeout/Amendment/
Continuation form

 

15.99.05.W1.05AR: WTAMU Potential Non-Compliance in the Course of Human Subjects Research

This procedure describes the process and reporting requirements and obligations in the case of reports of potential non-compliance in the course of human subjects research.
 

 

15.99.05.W1.08AR: WTAMU Institutional Review Board Human Subject Research - Initial Review of Research Procedure

This procedure describes the procedures relating to HHS regulation 45 CFR 46.103(b)(4) and (5) theprocedures which the IRB will follow for conducting its initial review of research. This procedure is intended to enhance human subject protection, the quality of research data and education of faculty, staff, and students involved in the conduct of human subjects research and the individuals involved in the ethics and compliance activities related to such research, including IRB members and staff.

 

 

15.99.05.W1.09AR: WTAMU Institutional Review Board Human Subject Research - Continuing Review of Research Procedure

This procedure describes the procedures relating to HHS regulation 45 CFR 46.103(b)(4) and (5) the procedures which the IRB will follow for conducting its initial review of research. This procedure is intended to enhance human subject protection, the quality of research data and education of faculty, staff, and students involved in the conduct of human subjects research and the individuals involved in the ethics and compliance activities related to such research, including IRB members and staff.

 -IRB Closeout/Amendment/
Continuation form

 

15.99.05.W1.10AR: WTAMU Institutional Review Board Human Subject Research - Amendment of Research Procedure

This procedure describes the procedures relating to HHS regulation 45 CFR 46.103(b)(4) and (5) the procedures which the IRB will follow for ensuring prompt reporting to the IRB of proposed changes in a research activity, and for ensuring that such changes in approved research, during the period for which IRB approval has already been given, may not be initiated without IRB review and approval except when necessary to eliminate apparent immediate hazards to the subject.  This procedure is intended  to enhance human subject protection, the quality of research data and education of faculty, staff, and students involved in the conduct  of human subjects research and the individuals involved in the ethics and compliance activities related to such research, including IRB members and staff.
 -IRB Closeout/Amendment/
Continuation form

 

15.99.05.W1.11AR: WTAMU Institutional Review Board Human Subjects - Post Approval Monitoring (PAM) Procedure

This procedure describes the procedures relating to HHS regulation 45 CFR 46.103(b)(5) the procedures which the IRB will follow for determining which projects need verification from sources other than the investigators that no material changes have occurred since previous Institutional Review Board for Human Subjects (IRB) review. The post approval monitoring is intended to enhance human subject protection, the quality of research data and education of faculty, staff, and students involved in the conduct of human subjects research and the individuals involved in the ethics and compliance activities related to such research, including IRB members and staff.  - Memorandum to IO

 

15.99.05.W1.12AR: WTAMU Institutional Review Board for Human Subjects - Determining Which Projects Require Review More Often Than Annually Procedure

This procedure describes the procedures relating to HHS regulation 45 CFR 46.103(b)(5) the procedures which the IRB will follow for determining which projects require review more often than annually in the Institutional Review Board for Human Subjects (IRB) review. This procedure is intended to enhance human subject protection, the quality of research data and education of faculty, staff, and students involved in the conduct of human subjects research and the individuals involved in the ethics and compliance activities related to such research, including IRB members and staff. -IRB Closeout/Amendment/
Continuation form

 

15.99.05.W1.13AR Institutional Review Board for Human Subjects - Unanticipated Problems and Serious Adverse Events Procedure

The purpose of this document is to describe the process and reporting requirements and obligations in the case of an unanticipated problem or adverse event in the course of human subjects research. The procedure requires investigators to promptly report all unanticipated problems involving risks to human subjects and others. This procedure describes the procedures relating to HHS regulation 45 CFR 46.103(b)(4) and (5) the procedures for ensuring prompt reporting to the IRB, appropriate institutional officials, any Department or Agency head, and OHRP of:
(a) any unanticipated problems involving risks to subjects or others (hereinafter referred to as unanticipated problems);
(b) any serious or continuing noncompliance with 45 CFR Part 46 or the requirements or determinations of the IRB; and
(c) any suspension or termination of IRB approval.
This procedure is intended to enhance human subject protection, the quality of research data and education of faculty, staff, and students involved in the conduct of human subjects research and the individuals involved in the ethics and compliance activities related to such research, including IRB members and staff.
 -IRB Closeout/Amendment/
Continuation form

 

 15.99.05.W1.02AR: WTAMU Institutional Animal Care and Use

West Texas A&M University (WTAMU) policy requires an approved Application for Vertebrate Animal Use (AVAU) as specified in this standard operating procedure and submission of an application and approval for all activities involving the use of animals  (Appendix A: AVAV Application Instructions, and Appendix  B: Application for Vertebrate Animal Use). “Use” includes activities such as research, teaching, public service; intramurally or extramurally funded grants or contracts regardless of source or amount. “Use” also includes animals being bred, conditioned, or held for future use.   The Panhandle oriented “Cooperative Research, Educational and Extension Team (CREET)” includes West Texas A & M University, Texas AgriLife Extension Service, Texas Veterinary  Medical Diagnostic Laboratory and USDA-Agricultural Research Service. Due to the cooperative research between WTAMU and CREET, in December 2011, WTAMU and CREET agreed to combine their IACUC project into one comprehensive program to be administered by WTAMU. CREET provides two qualified representatives to serve on the WTAMU IACUC committee.

-AVAU Application and Instructions

-Application for the Study of Wild Animals

-AVAU Amendment

-CITI Required Training

15.99.05.W1.06AR: WTAMU Emergency Operations for Institutional Animal Care and Use (Vertebrate Animals)

West Texas A&M University (WTAMU) is committed to ensuring that vertebrate animals used in research are treated in a humane,ethical manner,with the highest standard of care according to applied federal, state, and institutional regulations and policies. This policy is intended to provide WTAMU’s Institutional Animal Care and Use Committee (IACUC), faculty, staff and students, a general plan of action in the event of an emergency or disaster with potential impact to the animals housed in campus laboratories or in WTAMU associated animal care facilities, to include the Nance Ranch, WTAMU Feedlot, WTAMU Horse Center, and the Buffalo Mascot facility.

15.99.05.W1.07AR: WTAMU Potential Non-Compliance in the Course of Vertebrate Animal Care and Use Research 

This procedure applies to all faculty, staff and students, affiliated researchers or other affiliated individuals who are involved in vertebrate animal research being conducted under the auspices of West Texas A&M University regardless of the location of the research and regardless of the source of funding or whether the research is funded or unfunded.

15.99.05.W1.03AR: WTAMU Institutional Biosafety Committee Procedure

A Registration Document for an IBC Permit is required for laboratory research involving biohazardous materials and for clinical research involving human gene transfer. Obtaining an IBC permit will help ensure that your research is conducted in compliance with biohazardous materials regulations (e.g., NIH, CDC, OSHA, etc.). Prior to possession or use.

 

The Institutional Biosafety Committee (IBC), which is composed of academic and research faculty, staff, and outside community members (Appendix A), will perform a risk assessment of research experiments as listed on the Registration Document (Appendix B) and assign an appropriate level of biological safety containment to protect WTAMU faculty, staff, students, the surrounding community, and the environment. An IBC permit is required and must be approved prior to the use of biohazardous materials. 

Forms

- Institutional Biosafety  Permit Application

- Institutional Biosafety Self Assessment Tool

 

 

 

 

24.01.01.W1.33AR Chemical Hygiene Plan

 The Chemical Hygiene Plan is intended to protect West Texas A&M University (WTAMU) faculty, students, visitors, and staff from physical and chemical health hazards associated with laboratory environments.  

 

24.01.01.W1.30AR: WTAMU Compliance Helpline

The West Texas A&M University Academic and Research Environmental Health and Safety office recognizes that, within a complex, expanding, and ever-evolving panoply of federal and state rules and university standard operating procedures, compliance can be difficult or confusing.

The AR-EHS Compliance Helpline had been developed to provide:

  • Assistance and support for WTAMU employees who seek information on research compliance.
  • An avenue for WTAMU employees to voice concerns related to potential noncompliance with AR-EHS standard operating procedures and external agency regulations.


The WTAMU AR-EHS Compliance Hotline is confidential and anonymous (if desired).

 -Compliance Helpline Form

 

24.01.01.W1.31AR: Chemical Procurement Procedure

The AR-EHS chemical procurement process has been developed by West Texas A&M University as a service to researchers and instructors and to ensure the safe and reliable management of chemicals within the University.  In managing chemicals, AR-EHS advocates a risk management approach to minimize the risks to staff, students, contractors and visitors in relation to the purchase of chemical materials associated within the range of research and teaching.

 -Chemical Order Form (for purchasing chemicals)

-Chemical Request Form (to request chemicals currently in storage at WTAMU)

 

24.01.01.W1.32AR: Lab Inspection Procedure

The purpose of AR-EHS laboratory inspection procedures is to enhance safe laboratory work practices within the WTAMU research community with the goal to provide a safe work environment for users of WTAMU laboratories and to ensure compliance with state and federal safety regulations.

-Laboratory Inspection Form

-Laboratory Close-Out Form

-Laboratory Check-In Form

 

24.01.01.W1.36AR: Export Controls (Under review)

West Texas A&M University (university), its employees, staff, and students must comply with all United States export control laws and regulations, including those implemented by the Department of Commerce through its Export Administration Regulations (EAR) and the Department of State through its International Traffic in Arms Regulations (ITAR), as well as those imposed by the Treasury Department through its Office of Foreign Assets Control (OFAC).  

 

24.01.01.W1.34AR: Faculty Consulting, External Employment, and Conflicts of Interest

This regulation applies to consulting and external professional employment by faculty members that is directly related to their academic and professional discipline. For unrelated external faculty employment see System Regulation 31.05.02, External Employment.  

 

24.01.01.W1.35AR: Conflict of Interest in the Design, Conduct and Reporting of Sponsored Research and Educational Activities

These guidelines define the general regulations and procedures regarding conflicts of interest in relation to sponsored research. Their purpose is to protect the credibility and integrity of System researchers and staff, as well as component universities and agencies themselves, so that public trust and confidence in their sponsored research activities are maintained. System components have a responsibility to manage, reduce or eliminate any actual or potential conflicts of interest that may arise due to a financial or other personal interest of an investigator. Therefore, the System requires that investigators disclose any significant financial interest that might create a real or potential conflict of interest in relation to a sponsored project.  

 

24.01.01.W1.37AR: WTAMU Laboratory Authorization Access

Laboratory research often involves potentially hazardous and regulated materials, such as biological and chemical agents, toxins, radioisotopes, and potentially hazardous equipment.  For this reason, regular access to West Texas A&M University laboratories and research support facilities is restricted to authorized laboratory personnel, determined and approved by the responsible laboratory Primary Investigator (PI) and the associated building supervisor (Dean or designee).  The PI’s have tremendous responsibility and accountability for lab safety and compliance and must supervise and provide training to all who work within the laboratory setting, including faculty, staff, and students whose presence is part of laboratory employment, faculty research collaboration, or student supervised research or coursework. Note: Laboratories at WTAMU are diverse in their scope, work, and structure. Some labs may have a PI and a lab manager who share health and safety responsibilities.AREHS serves to assist PI’s with lab safety needs

Forms

- WTAMU KRC/PDRF Lab Authorization Access Form

24.01.01.W1.38AR: WTAMU Emergency Eyewash and Shower Equipment Procedure

The purpose of this Standard Operating Procedure is to outline the requirements for the installation, inspection, use and maintenance of Emergency Eyewash and Emergency Shower Equipment.

 

 

 

24.01.01.W1.39AR: WTAMU Laser Safety Procedure

The West Texas A & M University Laser Safety Procedure sets forth controls and safety guidance for research and educational activities involving lasers. This program is established to institute prudent safety practices and to meet the requirements of 25 Texas Administrative Code §289.301.
 
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24.01.01.W1.40 AR WTAMU Respiratory Protection Program

The purpose of this program is to ensure that all WTAMU employees and students are protected from exposure to respiratory hazards, such as chemical vapors, certain biohazards, asbestos and other particulates.  
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24.01.01.W1.41AR: WTAMU Autoclave Quality Control Program

Materials from microbiology, biomedical, and all laboratories handling materials that may be considered biohazardous, including contaminated equipment and labware must be rendered non- infectious prior to washing, storage or disposal, even if they are not classified as biohazardous or medical wastes. An autoclave that uses saturated steam under pressure has over the years become the generally-accepted method for inactivation of all microbes.
Operational standards require that the autoclave reach a temperature of not less than 121° C (250° F) for 30 minutes at 15 pounds per square inch pressure; or in accordance with manufacturer’s directions. A variety of factors can affect the efficiency of an autoclave, therefore, when treating biohazardous wastes, it is recommended that 115°C be reached and maintained for a minimum of 20 minutes within the waste itself. Biohazard waste that has been autoclaved within these standards is considered to be no longer biohazardous and is considered solid waste for disposal purposes.
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15.99.03.W1.04AR: Ethics in Research, Scholarship and Creative Work: Research Misconduct

This regulation addresses allegations of misconduct in research and scholarship at components at West Texas A&M University and applies to both nonfunded and funded research, regardless of the funding source.  

 

24.01.01.W1.42AR: WTAMU Laundry Guidelines and Restrictions

Reusable laboratory PPE should be laundered regularly. There is always a risk these items may become contaminated with chemical, biological, and/or radiological materials depending on the environment in which you work. Even if you suspect your laboratory items are NOT contaminated, they should never be laundered at home. 
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24.01.01.W1.44AR WTAMU General Use for Cryogenics Liquids

This standard operating procedure (SOP) is intended to provide general guidance on how to safely work with cryogenic liquids and dry ice. This general use SOP only addresses safety issues specific to cryogenic hazards of chemicals. If you have questions concerning the applicability of any item listed in this procedure contact the Principal Investigator/Laboratory Supervisor of your laboratory or Academic Research Environmental Health and Safety (AR-EHS) at 651-2270.

 

24.02.02.W1.01AR: Visitor Safety - Access Control Program

The purpose of this procedure is to protect the health and welfare of visitors on the West Texas A&M University campus, by controlling access to hazardous and restricted locations by all persons, other than approved persons with appropriate information, training and supervision. The program is designed to eliminate the potential for injury to visitors or risk to the University's business operations that could occur from uncontrolled access to such locations. This SOP refers to visitors in teaching and research areas at WTAMU. It supplements WTAMU Rule 24.02.02.W1/BF, TAMU System Policy 24.2, and System Regulation 24.02.02. 
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24.01.01.W1.45AR WTAMU Phlebotomy Procedure

This standard operating procedure (SOP) is intended to provide standards for phlebotomy and retrieval of blood samples, in a manner which ensures the delivery of safe, competent, and effective care.

 

24.01.99.W1.46AR WTAMU Select agents, controlled substances, recombinant DNA, and toxins

The purpose of West Texas A & M University’s policy on the transfer, receipt, and storage of select agents, controlled substances, recombinant DNA, and toxins is to ensure that “select agents” on West Texas A & M University campus are handled safely, secured properly, and properly registered with the Department of Health and Human Services (DHHS), Centers for Disease Control and Prevention (CDC), Drug Enforcement Agency (DEA), and/or the United States Department of Agriculture, Animal Plant Health Inspection Service (APHIS).
 

 

24.01.99.W1.01AT: WTAMU General Art Safety

Much of what we do in art brings us into contact with hazardous materials and processes, as well as tools and equipment that need proper safe procedures. Don’t be alarmed—be aware. This safety guide provides basic information on the primary hazards associated with different artistic mediums along with the safe use of tools and equipment.
This information is not meant to discourage you from practicing your art! Instead, it is meant to make you a wiser and healthier art practitioner—all that you have to do is 1) read this information, 2) know what you’re dealing with before you start working in an area where hazardous materials or processes are used and 3) follow the recommended precautions.
Improper use of equipment, poor work practices, inappropriate handling, storage, and disposal of hazardous materials can have dire consequences on your health and safety.
 

24.01.99.W1.02AT: WTAMU Hot Shop: Glass Furnace and Kiln Safety

This procedure is written to ensure oversight and operations of the WTAMU Theatre Scene Shop are conducive to a productive environment for faculty, staff, students, and visitors. This procedure advises and provides guidance for compliance with regulations that apply to all public buildings on the WTAMU campus and all WTAMU facilities. This will help prevent occupational exposures to potentially harmful contaminants and situations.

24.01.99.W1.03AT: WTAMU Scene Shop Procedure

This procedure is written to ensure oversight and operations of the WTAMU Theatre Scene Shop are conducive to a productive environment for faculty, staff, students, and visitors. This procedure advises and provides guidance for compliance with regulations that apply to all public buildings on the WTAMU campus and all WTAMU facilities. This will help prevent occupational exposures to potentially harmful contaminants and situations.