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Purchasing and Inventories Procurement Card

Procurement Card

The purpose of the procurement card program is to provide University employees with a more efficient way to purchase day-to-day supplies. The use of the procurement card is not intended to avoid or bypass appropriate purchasing procedures set forth by the State of Texas. To obtain a procurement card, complete the Procurement Card Application and submit to the Purchasing office. 

Reminder: Reporting dates are from the 4th of the month to the 3rd of the following month with the exception of August and September.

Transaction Allocation and Log Due Dates - Dates are Subject to Change

Month  Due Date
August 2017 Year End  - Due Tuesday 8/29 by NOON!
September 2017 Monday October 9 @ 5:00 pm
October 2017 Thursday November 9 @ 5:00 pm
November 2017 Thursday December 7 @ 5:00 pm
December 2017 Tuesday January 9 @t 5:00 pm

January 2018

Thursday February 8 @ 5:00 pm
February 2018 Thursday March 8 @ 5:00 pm
March 2018 Monday April 9 @ 5:00 pm
April 2018 Wednesday May 9 @ 5:00 pm
May 2018 Thursday June 7 @ 5:00 pm
June 2018 Tuesday July 10 @ 5:00 pm
July 2018

Thursday August 9 @ 5:00 pm

Training and Reference Material

Cardholder Allocation Guide - provides instructions for cardholders to allocate monthly charges

Citibank ProCard Procedure Manual- information about procurement card rules and regulations  

Level Manager Guide - information for departmental secretaries and department heads for allocations

 

Websites  

Information regarding Vendors on Hold with the State of Texas - for procard purchases over $500.00

https://mycpa.cpa.state.tx.us/tpasscmblsearch/  - HUB Vendors List

Citibank Allocation Website - Monthly allocation Website

 

Procurement Card Forms

ProCard Exception Form - received all goods except the following items

Tax Exempt Form -  State of Texas Tax Exemption Form

Gift Card Purchase Form 

Missing Receipt Form

Business Meal Form

Other Information

B & H Photo purchases - please contact Bryan Glenn or Danielle Dalpaz

Memberships are NOT ALLOWED to be purchased on PROCARD. If you have questions, please call Mickie

Travel is NOT ALLOWED on PROCARD!  If you have questions, please call Mickie

Contact Us 

Bryan Glenn - Purchasing Director
bglenn@wtamu.edu
(806)651-2105
 
Mickie Scantling - Procurement Card Administrator
mscantling@wtamu.edu
(806)651-2099
 
Amy Antunez - Procurement Card Back up
aantunez@wtamu.edu
(806)651-2112