Purchasing and Inventories Procurement Card

Procurement Card

The purpose of the procurement card program is to provide University employees with a more efficient way to purchase day-to-day supplies. The use of the procurement card is not intended to avoid or bypass appropriate purchasing procedures set forth by the State of Texas. To obtain a procurement card, complete the Procurement Card Application and submit to the Purchasing office. 

Reminder: Reporting dates are from the 4th of the month to the 3rd of the following month with the exception of August and September.

Transaction Allocation and Log Due Dates - Dates are Subject to Change

Month  Due Date
August 2018 Year End  - Due Wednesday 8/29 by NOON!
September 2018 Tuesday October 9 @ 5:00 pm
October 2018 Thursday November 9 @ 5:00 pm
November 2018 Monday December 10 @ NOON !!
December 2018 Wednesday January 9 @t 5:00 pm

January 2019

Thursday February 7 @ 5:00 pm
February 2019 Thursday March 7 @ 5:00 pm
March 2019 Tuesday April 9 @ 5:00 pm
April 2019 Thursday May 9 @ 5:00 pm
May 2019 Friday June 7 @ 5:00 pm
June 2019 Thursday July 11 @ 5:00 pm
July 2019

Thursday August 8 @ 5:00 pm

Training and Reference Material

Cardholder Allocation Guide - provides instructions for cardholders to allocate monthly charges

Citibank ProCard Procedure Manual- information about procurement card rules and regulations  

Level Manager Guide - information for departmental secretaries and department heads for allocations



Information regarding Vendors on Hold with the State of Texas - for procard purchases over $500.00

https://mycpa.cpa.state.tx.us/tpasscmblsearch/  - HUB Vendors List

Citibank Allocation Website - Monthly allocation Website


Procurement Card Forms

ProCard Exception Form - received all goods except the following items

Tax Exempt Form -  State of Texas Tax Exemption Form

Gift Card Purchase Form 

Missing Receipt Form

Business Meal Form

Other Information

B & H Photo purchases - please contact Danielle Dalpaz, CTPM. Buyer I

Memberships are NOT ALLOWED to be purchased on PROCARD. If you have questions, please call Mickie

Travel is NOT ALLOWED on PROCARD!  If you have questions, please call Mickie

Contact Us 

Danielle Dalpaz, CTPM - Buyer I
Mickie Scantling - Procurement Card Administrator