West Texas A&M University

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Business Office Tuition Refund Policy

Tuition and Fee Refund Policy


Students may choose to drop a course, or withdraw for the semester, however there are specific dates for each semester set forth by the Education Code for refunds. Dates for both drops and withdrawals are found on the University Calendar.

Dropping a Class
Students that choose not to complete a class for the semester, but intend to remain enrolled in other courses for the remainder of the semester should drop the class. Dropping a course is NOT appropriate for students enrolled in only one course for the semester. If the student is enrolled in one course and does not wish to complete it, the student should follow the withdrawal process.

Students will have 100% of the charges associated with a dropped course removed from their University balance only the course is dropped by the census date for the semester. Courses dropped after the census date will still be due in full:

  • 12th class day for Fall or Spring
  • 4th class day for Summer 1 or Summer 2
  • 2nd class day for Winter or Spring Intersession

Dropping a course (not withdrawing) by the deadline can be done through:

  • Buff Advisor
  • In person at the Office of the Registrar
  • By fax or letter including signature, student ID, course number, section number, and term
  • Send a request via Buff email and include student Id, course number, section number and term

Withdrawing for the Semester
Students that do not wish to complete their semester, regardless of the number of hours enrolled for the semester should file a withdrawal with the Office of the Registrar. Students enrolled in only one course that drop the course online have not completed the withdrawal process and the result will be a delayed refund, if any, due to lack of notification of withdrawal in the Office of the Registrar.

Withdrawals cannot begin to be processed for refund until after the census date for the semester has passed. Intersession semesters cannot be processed until the following semester census date has passed, ( 12th class day of Spring for Winter Intersession, and 4th class day of Summer 1 for Spring Intersession).

If a student follows the proper withdrawal procedure, they may be granted a full or partial refund depending on the date they filed their withdrawal set forth by section 54.006 of the Education Code, which sets the policy for refund of tuition and mandatory fees to students who withdraw from the University. That policy for withdrawals is as follows:

If a student withdraws during a fall or spring semester or a summer term of 10 weeks or longer the refund is as follows:
 

(A) prior to the first class day 100 percent (less $15.00 matriculation fee)
(B) during the first five class days 80 percent
(C) during the second five class days 70 percent
(D) during the third five class days 50 percent
(E) during the fourth five class days 25 percent
(F) after the fourth five class days None


If a student withdraws during a term or session of more than five weeks but less than 10 weeks, the refund is as follows:

(A) prior to the first class day 100 percent (less $15.00 matriculation fee)
(B) during the first, second, or third class day 80 percent
(C) during the fourth, fifth, or sixth class day 50 percent
(D) seventh day of class and thereafter None

If a student withdraws from a term or session of five weeks or less, the refund is as follows:

(A) prior to the first class day 100 percent (less $15.00 matriculation fee)
(B) during the first class day 80 percent
(C) during the second class day 50 percent
(D) during the third class day and thereafter None

The refund is calculated on the total cost of tuition and mandatory fees charged for the courses in which the student was enrolled prior to withdrawal.

Section 54.006 (b-1) states:  If a student has not paid the total amount of the tuition and mandatory fees charged to the student by the institution or unit for the courses in which the student is enrolled by the date the student withdraws from the institution or unit, instead of issuing the student a refund in the amount required under Subsection (b), the institution or unit may credit the amount to be refunded toward the payment of the outstanding tuition and mandatory fees owed by the student.  The institution or unit shall issue a refund to the student if any portion of the amount to be refunded remains after the outstanding tuition and mandatory fees have been paid.

Withdrawals can be filed the following ways:

  • Completing and returning the withdrawal form with signature to the Office of the Registrar in person, by fax or Buff email
  • In person at the Office of the Registrar
  • Email request from Buff email, including student ID, name, and a statement of withdrawing

All questions regarding the drop or withdrawal process can be addressed in the Office of the Registrar, Old Main 103, 806-651-4911, or via email.